Privacy Policy
Last updated: February 24, 2026
This Privacy Policy explains how Crew.inc ("Crew", "we", "our", "us") collects, uses, stores, and shares information when you use our HRMS platform and related services, including modules for recruitment, onboarding, core HR, attendance, payroll, performance, analytics, automation, and Crew Co-Pilot.
1. Information We Collect
Depending on the services enabled by your organization, we may process business and workforce data such as: employee profile details, job and organizational data, attendance and leave records, payroll-related records, recruitment data, documents uploaded by authorized users, and usage logs required for platform performance and security.
2. How We Use Information
We use data to deliver HR workflows, maintain platform operations, support reporting and analytics, provide customer support, improve product capabilities, enforce security controls, and meet legal or compliance requirements.
3. LinkedIn App Data Use
If a LinkedIn integration is enabled, Crew only uses permitted LinkedIn data to provide approved product functionality and user-requested workflows. We do not sell LinkedIn member data, and we do not use it for unrelated advertising purposes.
4. Sharing of Information
We may share information with trusted service providers who support infrastructure, security, analytics, and communications under contractual confidentiality obligations. We may also disclose information when required by law, regulation, legal process, or to protect platform and user security.
5. Data Security
Crew applies administrative, technical, and organizational safeguards designed to protect personal and business data against unauthorized access, misuse, loss, alteration, and disclosure.
6. Data Retention
We retain information for as long as needed to provide services, fulfill contractual obligations, maintain business records, resolve disputes, and comply with legal requirements. Retention periods vary based on data type and customer configuration.
7. Your Organization's Role
For customer-managed HR data, your employer or organization generally acts as the data controller and Crew acts as a service provider/processor. Requests related to access, correction, or deletion of employee data should usually be directed to your organization first.
8. International Transfers
Where data is transferred across regions, Crew uses appropriate contractual and technical safeguards consistent with applicable privacy and data protection laws.
9. Changes to This Policy
We may update this Privacy Policy from time to time. Material updates will be reflected by revising the "Last updated" date on this page.
10. Contact
For privacy-related questions, contact us through our official channels at crew.inc.
